Welcome to The Seattle School! We’re so glad to have you on the team. The particularities of nonprofit employment are complex, and because we have so many part-time and seasonal employees throughout our institution, the on-boarding process will look different for everybody. To get you started, here’s a collection of resources and guides to help you settle in. As always, feel free to reach out and let us know how we can help.
Before Your First Day
- Complete a background check through Alliance.
- Complete all assigned new hire paperwork through the school’s onboarding portal, Paylocity.
- Check with your supervisor about where and when to meet on your first day.
- Plan how you’ll get to campus and review your parking options.
- Review your Benefit options in preparation for your meeting with HR.
- New to Seattle? Here are some of our favorite spots!
- On your first day of work, please bring a voided check and identification to satisfy the I-9 Form.
Your First Week
- Take a few minutes to watch the Virtual Tour of The Seattle School
- During your first meeting, work with your supervisor to determine your schedule for at least the first 4 weeks of your employment, including training days and how often you will meet 1:1.
- Have your photo taken for your ID badge and the online Staff Directory.
- Familiarize yourself with the layout of the school website.
- In Google Calendar, add the Academic and Holiday calendars so you’ll always be up-to-date on building closures and hours changes. Make sure that “All Employee Meetings” are on your calendar.
- Learn about your department’s internal structure and how your department relates to other departments.
- Complete FERPA Training and discuss Confidentiality Guidelines with your supervisor.
- Learn how your team communicates, especially pertaining to Google Apps and N: Drive.
- If you’ll be traveling for work, schedule Travel Expense training with Accounting.
- Login to your new Paylocity profile to access your time card and update your personal information. The company ID will always be 49618.
- Meet with HR to discuss Benefit Enrollment and complete all relevant paperwork.
Your First 3 Months
- Talk with Institutional Support about participating in upcoming Emergency Preparedness and First Aid Certification training.
- Work with your supervisor to set up accounts and training with all necessary software, websites, and vendors.
- In the second to last week of the month, complete a time card in Paylocity, approve your entered times, and have your Supervisor look over it.
- At the end of 90 days, you will be asked to complete a 90 Day Review Form and meet with your supervisor to discuss your answers.
- Review the following policies and procedures:
The Seattle School is dedicated to building partnerships between our student body and administrative departments by way of reserving specific job opportunities for current graduate students. We are committed to the practice of hiring student workers because it allows students to gain valuable work experience, build relationships in and outside of the community, and connect to the school in a unique way. Supervisors benefit from this partnership by gaining motivated employees who increase workflow productivity and by receiving partial government subsidies for student wages through the Federal Work Study Program.
Student Employees, including those eligible for work-study funds, are by definition considered temporary, non-continuing employees, and are thus, not eligible for benefits other than those mandated by city, state, or federal regulatory agencies. Students typically work under 20 hours per week, but cannot exceed 29 hours per week. Per immigration law, international student employees cannot work more than 20 hours per week when school is in session.
The Federal Work Study Program provides part-time employment for current students based on financial need. Each year, the school receives federal funds that are used to partially subsidize specific job positions within the school. These subsidies enable the school to preserve student worker positions and offer employment to students who have a financial need.
For a list of our current job openings, please follow the link to our Current Openings page. Each job description will indicate whether the position is open for students and whether or not it is a designated Work Study position. Application instructions can be found within each individual job description.
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