OSA Assistant (Work Study)
Reports to: Dean of Students & Alumni
FLSA Category: Non-Exempt, Federal Work Study
Average Hours per Week: 17
The OSA Assistant is a work study position. The OSA Assistant provides assistance for data entry, data management, event production, and daily administrative tasks as assigned for The Office of Students & Alumni. The individual filling this position must be enrolled as a student at The Seattle School and must qualify for federal work study funding. Please see the financial aid office if you’re not sure of your eligibility.
The OSA Assistant is responsible to:
- Complete daily database management tasks, including data entry, and maintain a level of competency on databases such as Salesforce, Asana, Google Suite and Microsoft Office applications.
- Assist with planning and execution of events, including but not limited to Orientation, Convocation, Artist Residency, Low Residency Events, Christmas Parties, (S)ending, Symposia, the Alumni Lecture Series, Spring Banquet, and Student Lifecycle interviews.
- Maintain the alumni database under Salesforce and Google Drive.
- Create, maintain, and work with Asana projects and tasks to facilitate collaboration with the OSA department as well as other departments regarding deadlines and event/project information and completion.
- Coordinate volunteers for various events as needed.
- Maintain and update Elliott’s Wall and Facebook pages, posting job opportunities and community events to these social media outlets.
- General administrative duties and research as needed.
- Perform other office tasks such as filing, scheduling, copying, and answering phones.
- Edit, update, and maintain the Alumni Therapist Directory alongside MarCom.
- Regularly check-in for assignments and report progress to appropriate staff.
- Maintain deadlines and anticipate project completion needs.
- Think creatively in approaching projects so as to streamline the work and contribute to the growth of the organization as a whole.
Knowledge, Skills & Abilities
- Bachelor’s degree.
- Currently enrolled as a student of The Seattle School and qualifies for Federal Work/Study funding.
- Understands the balance of studying and working at the same educational institution, complying with all necessary confidentiality and regulatory requirements.
- Excellent communication and organizational skills.
- Provide expertise with Microsoft Office applications, database software, social media, graphic design, web-related technologies including Google Docs, and office equipment (copier, postage machine, etc.).
- Ability to prioritize and manage workflow, work independently, and manage multiple projects.
- Demonstrate knowledge in office organization.
- Demonstrate a high level of accuracy and confidentiality.
- Enjoy research and data collection.
- Participate creatively and generatively as part of a team.
- Familiarity with and appreciation for the mission and values of The Seattle School.
Compensation & Benefits
This position pays $18.69 per hour. When employed by the school you attend, students employees are exempt from FICA taxes (not July-August). Therefore, the effective hourly rate as compared to outside employment would be equivalent to $20.24 per hour. Student employees are also eligible for Seattle Safe & Sick Time paid time off.
To apply, please submit your resume, cover letter, and Employment Application (Statement of Faith included). The application will remain open until filled, with preference given to applications received by Sunday, March 19, 2023.
About the Employer
Established in 1997, The Seattle School of Theology & Psychology resides in the heart of the Belltown neighborhood of Seattle, Washington. The Seattle School offers three interdisciplinary graduate programs: M.A. in Counseling Psychology, Master of Divinity, and M.A. in Theology & Culture. Focused on a transformational education through deep relationality, the school is committed to train people to be competent in the study of text, soul, and culture in order to serve God and neighbor through transforming relationships. Employees at The Seattle School strive to hold the capacity to see relationally and to see each other beyond social categories, allowing room for the complexity and nuance that is asked of us to live as the global body of Christ.
Federal employment non-discrimination rules preserve the freedom of faith-based organizations to hire according to faith. State and local employment civil rights laws include a similar exemption for faith-based organizations such as The Seattle School of Theology & Psychology.