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Current Openings

Admissions Assistant (Work Study)

Reports to: Director of Enrollment

Department: Admissions

FLSA Category: Non-Exempt, Federal Work Study

Average Hours per Week: 15

Summary

The Admissions Assistant is a student employment, work study position. The Assistant works directly with the Director of Enrollment and the Manager of Enrollment in stewarding day-to-day operations, planning events, and facilitating recruitment communications for programs and offerings in the graduate school, Allender Center, and Center for Transforming Engagement. The admissions process at The Seattle School is intentionally designed to provide a robust experience of the community’s mission, ethos, culture, and curriculum. The ideal applicant is a collaborator who values open communication, works creatively and proactively, and is capable of stewarding multiple functions within the broader vision and strategy of the department.

Essential Functions

The Admissions Assistant is responsible for providing administrative support to key functions of the Office of Enrollment, including:

  • Triaging inbound and outbound email and phone communication to inquiries, applicants, accepted applicants and enrolled students
  • Processing applications, including: entering data; filing documents; and promptly communicating with applicants
  • Recording and maintaining accurate contact information, relevant data, relationship context, and application data with thorough attention to detail utilizing a Customer Relationship Management system (CRM)
  • Administering a project management tool and maintaining best practices in its utilization
  • Converting inquiries to applicants by executing call campaigns, mailings, and other targeted recruitment strategies
  • Scheduling campus visits and give tours to visiting prospective students
  • Collaborating with the Office of Enrollment to plan and implement Previews, Group Interviews, and other recruitment events
  • Stewarding interdepartmental relationships and collaboration, including reserving space or equipment and scheduling meetings
  • Safeguarding the confidentiality of student, staff, and School information by exercising discretion in communicating information to faculty, staff, alumni, and current and prospective students, and in handling departmental records and files and similar confidential materials
  • Working efficiently and diligently on assignments received from the Office of Enrollment, which can include but are not limited to projects such as database management; mailings;  copying and filing; making travel arrangements; event coordination

Knowledge, Skills & Abilities

  • Bachelor’s degree 
  • Commitment to the mission, vision, and ethos of The Seattle School
  • Strong professional demeanor and the ability to represent an institution with authenticity and integrity
  • Capacity to work with prospective students from diverse and underrepresented populations with cultural awareness and competency.
  • Exhibit strength in the following areas:
    • Organization and administrative savviness
    • Self-motivation
    • Capacity to manage multiple relationships, tasks, and projects with strong attention to detail
    • Time, project, and system management
    • Efficiency
    • Customer service
  • Proficiency with Google Apps, Microsoft Office, and social media. Familiarity with CRM systems (specifically SalesForce), WordPress, and Asana

Compensation & Benefits

$17.27 per hour. Student employees are exempt from FICA tax (7.65%) when enrolled in classes, making the effective hourly rate $18.70 (Sep-Jun, or when enrolled).

Application Process

To apply, please submit your completed resume, cover letter, and Employment Application (Statement of Faith included).  The application will remain open until filled, with preference given to applications received by July 10th.

Employment Application [PDF]

About the Employer

Established in 1997, The Seattle School of Theology & Psychology resides in the heart of the Belltown neighborhood of Seattle, Washington. The Seattle School offers three interdisciplinary graduate programs: M.A. in Counseling Psychology, Master of Divinity, and M.A. in Theology & Culture. Focused on a transformational education through deep relationality, the school is committed to train people to be competent in the study of text, soul, and culture in order to serve God and neighbor through transforming relationships. Employees at The Seattle School strive to hold the capacity to see relationally and to see each other beyond social categories, allowing room for the complexity and nuance that is asked of us to live as the global body of Christ.

Federal employment non-discrimination rules preserve the freedom of faith-based organizations to hire according to faith. State and local employment civil rights laws include a similar exemption for faith-based organizations such as The Seattle School of Theology & Psychology.