Reports to: Executive Director, Center for Transforming Engagement
Department: Center for Transforming Engagement
FLSA Category: Non-exempt
Average Hours per Week: 14-18 hrs
The Administrative Coordinator is responsible for project management for all activities of the Center for Transforming Engagement, maintaining and developing administrative processes, program participant communications and customer service, and occasional event planning.
The Administrative Coordinator is responsible to:
- Coordinate projects and logistics for all of the Center’s programs and offerings in collaboration with program leads. This includes communication with program leads, designers, and instructors on project tasks and timelines, and maintenance of projects in shared task management software. Programs and offerings include: Resilience Circles, Facilitator Certification Training and Network (in development), Transforming Communities, Coach Certification Training and Network (in development), Transforming Engagement: the Podcast, Christ & Cascadia journal and annual Gathering, donor development, preaching programs and annual gathering (in development).
- Maintain and develop administrative systems for efficient implementation of programs and projects, including contracting, payment and reimbursement requests, ordering supplies, and online forms for registration and receiving payments.
- Maintain data on various stakeholders in institutional CRM system.
- Administer participant communications such as program information and zoom links, assignment due dates, evaluation reminders, and CEU distribution.
- Monitor the Center’s generic email to direct inquiries and provide customer service as needed.
- Occasionally plan and execute events such as donor events, staff events and retreats, the Christ & Cascadia Gathering, and other possible conferences or instructional intensives. This includes hospitality (plan, purchase, and prepare food and beverages) within budget constraints. This includes the proposal, tracking, and reconciling of event budgets.
- Annually contribute data and summaries of key activities to grant reports.
- Think creatively in approaching projects so as to streamline the work and contribute to the growth of the organization as a whole.
Knowledge, Skills & Abilities
- Bachelor’s degree preferred.
- Experience with theological education or related fields (education, church, nonprofit) is a plus.
- Create and maintain sustainable systems for all areas of responsibility utilizing Asana projects.
- Attention to detail, with attention to the impact of each detail on other project components and timelines.
- Ability to exercise influence, solve problems, and think creatively.
- Excellent skills in written and verbal communication, budget management, and organization.
- Ability to work well independently as well as collaboratively within and across departments to achieve common goals.
- Detail-orientation in adherence to guidelines and standards.
- Skilled understanding of logistical systems.
- Ability to implement new technologies. Proficiency in, or willingness to learn, Google Apps (Gmail, Calendar, Drive, Slides) and Asana required; experience with a CRM (Element451) a plus.
- Actively work to develop and improve knowledge, skills, and abilities needed to become a more effective member of the team.
- Familiarity and appreciation for the mission and values of The Seattle School.
Compensation & Benefits
The Seattle School of Theology & Psychology provides a competitive total compensation package, aligned with the nonprofit market. The pay range for this position is $22.00 – $24.00 per hour (DOE). We also offer a flexible, supportive environment with colleagues committed to a common mission. This position has the option to be a mostly remote position. Onsite attendance expected for staff meetings at least monthly (in central Seattle) and required for events (throughout the region).
- The Seattle School of Theology & Psychology is an independent, multi-denominational graduate school with the mission to train people to become competent in the study of text, soul, and culture in order to serve God and neighbor through transforming relationships.
- The Center for Transforming Engagement furthers that mission through building the capacity of leaders and their teams to cultivate trust, resilience, and belonging.
- In its offerings, CTEn prioritizes scholarships and funding to ordained ministry professionals and nonprofit spiritual care providers, to leaders of color, and to those who work in historically underserved communities.
- Alumni of The Seattle School degree programs or offerings of the Center for Transforming Engagement (previously Resilient Leaders Project) are encouraged to apply.
To apply please submit your resume, cover letter and completed Employment Application (Statement of Faith included) to email@example.com. The posting will remain open until filled, but preference will be given to applications received by February 11, 2024.
About the Employer
Established in 1997, The Seattle School of Theology & Psychology resides in the heart of the Belltown neighborhood of Seattle, Washington. The Seattle School offers three interdisciplinary graduate programs: M.A. in Counseling Psychology, Master of Divinity, and M.A. in Theology & Culture. Focused on a transformational education through deep relationality, the school is committed to train people to be competent in the study of text, soul, and culture in order to serve God and neighbor through transforming relationships. Employees at The Seattle School strive to hold the capacity to see relationally and to see each other beyond social categories, allowing room for the complexity and nuance that is asked of us to live as the global body of Christ.
Federal employment non-discrimination rules preserve the freedom of faith-based organizations to hire according to faith. State and local employment civil rights laws include a similar exemption for faith-based organizations such as The Seattle School of Theology & Psychology.