Reports to: Registrar
Department: Student & Academic Services
FLSA Category: Non-Exempt
Average Hours per Week: 40 (1.0 FTE)
The Academic Advisor provides academic advising to current and incoming students as well as accessibility advising to students with accommodations. The position also assists and supports the regular daily affairs of the Student & Academic Services Department. This position regularly assists the Dean, Registrar, Faculty, and Students.
- Provide academic advising to all students in the graduate programs.
- Manage collection and review of all required student Psychotherapy, Pre-Internship, Internship, and Apprenticeship forms.
- Prepare rosters for Pre-Internship and track approved internship students.
- Provide academic coaching, resourcing and writing center referrals..
- Advise students on internship hours requirements and elective course selection to meet state licensure requirements where they differ from degree requirements.
- Assist in conducting student accommodation intakes, receive documentation, develop individual accommodation plans, and develop resources to assist the instructional team, facilities, etc. in implementing appropriate accommodations.
- Meet 1:1 with students to support their work in accessing their academic accommodations, including helping students calendar assignment workflows across classes each term.
- Assist in annually reviewing each student’s accommodations plan to ensure efficacy, researching reasonable accommodations, working with institutional support, IT, student services and Marketing and Communications to review and ensure accessibility on an ongoing basis.
- Collaborate with Library Assistant to train students in the use of their technological accommodations.
- Assist in updating and maintaining a resource database of accommodation resources and solutions
Academic Services Coordination:
- Participate and collaborate with committees that plan, develop and evaluate student services, retention, and student life concerns such as the Student Services Committee, and Student Development Committee, and Admissions Review Committee
- Support the planning and delivery for events sponsored by Student & Academic Services, including Convocation, Residencies, and Graduation.
- Provide administrative support to the Student & Academic Services department and Dean of Teaching & Learning as needed.
- Complete other duties or serve on other committees as assigned.
Knowledge, Skills & Abilities
- Master’s Degree in a related field is highly preferred, BA minimum.
- Highly organized with abilities for written and verbal communication.
- Experience working one-on-one with students, preferably in an advising capacity.
- Demonstrate expert organization and time management skills, as well as the ability to metacognitively model these skills alongside students who have difficulty with them.
- Experience working with confidential information and protected documents with sensitivity and according to FERPA guidelines.
- Technical skills in all Google programs, campus technology, Zoom, and aptitude to learn new technology and programs independently.
- Ability to manage multiple systems simultaneously i.e. multiple calendars, reporting procedures, internal technology systems.
- Previous experience with database management and reporting; Populi experience is a plus.
- Excellent administrative background and natural aptitude for customer service.
- Work flexibly in a fast-paced, changing environment.
- Meet multiple deadlines and provide prioritization of duties.
- Ability to work creatively, collaboratively, and effectively.
- Appreciation for and willingness to support the mission and values of The Seattle School.
Compensation & Benefits
The Seattle School of Theology & Psychology provides a competitive total compensation package (salary, benefits, time off and more), aligned with the nonprofit market. The range for this position is $48,000 – $55,000 annually (DOE). For this full-time position we offer generous paid time off, retirement benefits, a bus pass subsidy, tuition assistance benefits, medical, dental, life, and long-term disability insurance and a Health Savings Account. We also offer a flexible, supportive environment with colleagues committed to a common mission. Hours and schedule are negotiable, and can be done in a combination of remote and on campus hours.
To apply please submit your resume, cover letter and completed Employment Application (Statement of Faith included) to email@example.com. The posting will remain open until filled, but preference will be given to applications receive by January 15, 2024.
About the Employer
Established in 1997, The Seattle School of Theology & Psychology resides in the heart of the Belltown neighborhood of Seattle, Washington. The Seattle School offers three interdisciplinary graduate programs: M.A. in Counseling Psychology, Master of Divinity, and M.A. in Theology & Culture. Focused on a transformational education through deep relationality, the school is committed to train people to be competent in the study of text, soul, and culture in order to serve God and neighbor through transforming relationships. Employees at The Seattle School strive to hold the capacity to see relationally and to see each other beyond social categories, allowing room for the complexity and nuance that is asked of us to live as the global body of Christ.
Federal employment non-discrimination rules preserve the freedom of faith-based organizations to hire according to faith. State and local employment civil rights laws include a similar exemption for faith-based organizations such as The Seattle School of Theology & Psychology.